Any new software installation requires taking a close look at potential obstacles or challenges to success.
This chart includes questions often raised by administrators, IT directors, Librarians, and Department heads.
Escalating printing costs going largely untracked, unallocated or
un-recovered.
Equitrac lets you track, charge for or recover the cost of every document produced on any device.
Excessive waste from availability of free printing”.
Control who may print what and how much to which devices. Automated monitoring reduces waste.
Equipment over-purchase and uncontrolled operating expense driving up total cost of ownership.
Monitoring, measuring and managing network-wide document output optimizes the systems you already own — reducing the need for more equipment, containing operating costs and driving down the total cost of ownership.
New systems entail increased expense.
Equitrac solution generates revenue- pays for itself and speeds return on investment. Reduces total cost of ownership.
Inability of one system to combine output control with support multiple payment options for different users: students, faculty,staff, guests.
Equitrac supports flexible payment options: coin-op, magnetic stripe and stored value cards. PIN or billing code entry can allocate costs to user accounts, department budgets or grants. Equitrac provides campus-wide document accounting and cost recovery in one system.
Limited IT staff resources to deal with complexity of campus-wide printing cost recovery.
Server-based, centrally managed solution. Desk-top installation only if you choose. Easy to deploy. Easily defined rules. Standards based.
Sensitive research or personnel information can be divulged through unclaimed output at remote printers.
Documents are printed through a secure server and only output when users authenticate themselves at the printer.
New cost-control procedures can interfere with people getting their jobs done. Compliance is difficult to assure.
Payment or account code entry can be made a routine, required, part of the print process.
Staff having to play cashier instead of focusing on their primary responsibilities.
Users can replenish their own accounts 24 hours a day. Staff is free to focus on what you hired them to do.
